Admin & Travel Specialist DPP/DPC

Asahi Super Dry, Pilsner Urquell, Peroni Nastro Azzurro, Grolsch, Kozel, Ursus, Dreher, Tyskie, Birell, Frisco or Kingswood

Those are some of our iconic brands. Our newly created inhouse business unit in Prague will serve our international markets and anyone joining will have a massive impact in streamlining finance operations. Let´s read further about the role and decide whether you want to brew your career with us.

Join Our Team as Admin & Travel Specialist Part-time (Fixed term contract until the end of June 2025)

Purpose of the role:

Provide administrative support to all Asahi Business Services teams and cooperate on assigned tasks. Provide clerical assistance for the senior managers including managing their calendar. Main business partner for travel agency, travelers and travel related suppliers; keep centralized control and travel management for Asahi Business Services.

Responsibilities: 

• Manage daily administrative tasks for the ABS (Asahi Business Services) team such as filter/distribute internal and external e-mails and correspondence, edit documents, meet guests, prepare expenses, make reservations, support organization of internal/external meetings, company events and departmental teambuildings (agenda, invitations, refreshments, accommodation etc) in line with Company´s policies and procedures, support with reservation systems (pool cars, meeting rooms etc). Assist with presentations and reports preparations.
• Provide clerical assistance for the senior managers e.g. ensure travel and accommodation arrangements, prepare business travel claims and expense reports, provide support with invoices, orders, attendance, cash/card balance and documents signatures incl. notarized signatures. Also, to prepare and coordinate the calendar incl. setting up various meetings, respond to ad hoc queries from senior manager. 
• Provide documents for the accounting team according to Company standards (order items and keep records of these in the system, process purchase orders, goods receipt and checking invoices for the selected cost centers, collect and file travel expense forms)
• Drive communication between the travel agency/Asahi Business Services travellers. Set up, control and check SLAs with travel agency. Proactively analyze processes, spend and tools – proposal for improvement and user-friendly approach. Assess regularly travelers' feedback. and expectations
• Perform regular trainings for travel booking. Assess the hotels on the market, propose improvements for the cities and hotels in the Preferred Hotels List..
• Promote professional behaviour in the working place, keep all information confidential, information collected and transmitted is clear, comprehensive, accurate and up to date. Outputs are prioritised and completed according to customer requirements, visitors are courteously greeted and escorted to the appropriate person. Internal/External customer queries are professionally and timeously resolved.

Requirements:

• Secondary school education as minimum
• Relevant knowledge and experience in the Assistants role and of administration duties
• Travel Management experience is an advantage
• Proficiency in English
• Strong organizational skills
• Good PC knowledge (MS office, Concur)
• Minimum 3 years’ experience in an international company
• Driving license B is advantage

Company overview

Asahi Europe & International is part of Asahi Group Holdings, a global beer, spirits, soft drinks, and food group with leading positions in European and Asia-Pacific markets, listed on the Tokyo Stock Exchange, Japan. As of November 2020, Asahi Europe & International Group runs 19 production facilities in 8 countries across Europe and is the custodian of some of the best beer brands in the world, including Asahi Super Dry, Pilsner Urquell, Peroni Nastro Azzurro, Grolsch and Kozel. Within the Asahi Group, the remit of Asahi Europe and International is also to develop and manage all export markets globally, outside of Japan and Oceania. Covering 90 markets and with over 10,000 passionate colleagues on board, the business is well positioned to inspire people around the world to drink better.

Asahi Europe and International (asahiinternational.com)

Functional overview

ABS encompass a broad range of financial activities designed to support businesses in their day-to-day financial operations, long-term planning, and compliance with regulations. These services are crucial for maintaining financial health, making informed decisions, and achieving the overall financial objectives of the organization. The key outputs of ABS are to provide accounting services including the summarizing and reporting of financial transactions of a business, preparing financial statements, managing accounts payable and receivable, and ensuring compliance with relevant accounting standards and regulations. ABS is also responsible to adhere to multi-jurisdiction financial regulations and reporting requirements, including ensuring compliance with these regulations and ensure accurate and timely reporting to relevant authorities. In addition to this, ABS is to use effectively use financial software and systems to streamline processes, improve efficiency, and enhance data security.
 

We are committed to nurturing a workplace where we celebrate and respect difference, and support everyone to be true to who they are! At Asahi Europe and International we believe you can SHINE AS YOU ARE - no matter your age, gender, ethnicity, sexual orientation, disabilities, religion, or beliefs. We want to support you to be courageous in your individuality and to know that whoever you are and whatever your circumstances, you can belong with us without having to conform.