INTEGRATED SUPPLY CHAIN EXECUTIVE ASSISTANT

Asahi Breweries Europe Group is a leading brewing company with 128 years of heritage, offering premium brands like Pilsner Urquell and Asahi Super Dry across CEE.
Ursus Breweries is the largest beer producer in Romania. The brands in the Ursus Breweries portfolio are: URSUS, Timișoreana, Ciucaș, Peroni Nastro Azzurro, Kozel, Azuga, Pilsner Urquell, Asahi Super Dry. Ursus Breweries currently owns 3 breweries in Brasov, Buzau and Timisoara and a mini-brewery in Cluj-Napoca. Ursus Breweries is part of Asahi Europe & International. For more information about the company and its programs, please visit: www.ursus-breweries.ro and www.desprealcool.ro.
Ursus is made with people, and we care about our people!

Role Overview:
Ensures efficient communication within organization and with other external parties, accurate management of documents: emails, contracts, invoices and other official documents, by ensuring timely and proper preparation of content and delivery of materials necessary for internal/ external communication and other meetings. Prepares and schedules the agenda of the direct manager.
 

Responsibilities: 
Ensures the effective flow of information with external customers and internal stakeholders:

• Handling outgoing and incoming correspondence, including sorting, organizing and distribution;  
• Organizing business trips and events (including the organization of tickets, hotels, restaurants, etc.);
• Settlement of business trips and trips and sending documents to financial departments; 
• Coordinating the flow of invoices in relevant systems;
• Ensures translations of documentation when needed.

Effective calendar management:

• Actively and efficiently manages the agenda of ISC VP in line with agreed priorities;
• Keeps track of ISC leadership team individual agendas and communicates efficiently to foresee and maximize agenda efficiency for the team;
• Prepares and aligns site visit agenda in alignment with goals and priorities agreed with ISC VP;
• Seeking feedback from ISC team on effectiveness and impact of site visit activities;
• Manage any languages barriers with individuals, administrative institutions and organizations to ensure effective and efficient communication;
• Organize meetings, conferences and other events as per manager’s request;

Prepare reports and specific presentations:  

• Generating specific monthly and quarterly reports by collecting individual components from all functions in ISC department, supervising their timeliness and translating them into English if needed, sending the generated reports to the appropriate people;
• Cost reports as per the manager’s request;
• Preparing reports and meeting agendas coordinating collection of topics related to the meetings as per manager’s request;

Internal communications in ISC:

• Prepares and maintains an ISC communication plan with 18 Months horizon. Scope covers all current and future communication media for example: Team days, ISC townhall meetings, brewery meeting agendas, ISC Intranet, Internal social media, IQ boards, notice boards, SIM operational meeting topics.
• Ensure that communication plan is aligned with AEI & UB ISC priorities and goals.
• Manages timely preparation of the agenda and submission of content from ISC team and others.
• Seeks feedback, checks and assesses the effectiveness of communication activities across all levels of the ISC organization.

Requirements:

• Studies: University Degree;
• Minimum 3 years work experience in a FMCG/Retail company, in similar role;
• Excellent command of English and Romanian is mandatory, both written and spoken. Other foreign languages are a plus;
• Minimum 2-3 years of experience with stakeholders management, organizing business events and employees engagement.  

*Please note that this will be a fixed-term contract until Jan. 2026.

We are committed to nurturing a workplace where we celebrate and respect difference, and support everyone to be true to who they are! At Ursus Breweries, part of Asahi Europe and International, we believe you can SHINE AS YOU ARE - no matter your age, gender, gender expression, race, ethnicity, sexual orientation, disabilities, religion, beliefs, citizenship, or national origin.  We want to support you to be courageous in your individuality and to know that whoever you are and whatever your circumstances, you can belong with us without having to conform.